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Summary

Sat Jan 20, 2018 - 4 weeks ago

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Senior Administrative Assistant
http://www.youtube.com/watch?v=gorjF3li7jA

Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Proven proficiency in an administrative support role. Prior ability to use advanced features of Microsoft Office (Word, Excel, PowerPoint, Outlook). Knowledge of Adobe software. Ability to work with a variety of computer applications including Keynote and Sales-force.
Impeccable interpersonal skills and the ability to work as a part of a team as well as independently with little guidance.
Advanced writing and editing skills; excellent grammar, spelling, and proofreading.
Proven ability handling expense reimbursements. Demonstrated ability to organize, prioritize and multi-task. Ability to handle deadline pressure.
Excellent, professional telephone manner. Excellent record of attendance and reliability. Self-motivated and open to feedback.
Ability to work with sensitive and confidential information.
Minimum of 2 years administrative assistant support experience at the executive level. Proven ability to coordinate travel, meetings and events. Experience with Yale University systems. Experience with Egencia.
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.
Posting Disclaimer
The intent of this

job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University's Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.
Note
Yale University is a tobacco-free campus
*Original Posting Date:* 03-Jan-2018
*Supervisory Organization:* Child Study Center - Yale Center for Emotional Intelligence
*STARS Requisition number:* 47516BR
*University Job Title:* Senior Administrative Assistant
*Posting Position Title:* Senior Administrative Assistant
*Bargaining Unit:* L34 - Local 34 (Yale Union Group)
*Time Type:* Full time
*Duration Type:* Regular
*Compensation Grade:* Labor Grade D
*Work Location:* Medical School Campus
*Worksite Address:* 340 Edwards Street New Haven, CT 06511
*Work Week:* Standard (M-F equal number of hours per day)
*Total # of hours to be worked:* 37.5

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