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Mon Feb 12, 2018 - 1 week ago

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Time & Leave Clerk (OA)

* Duties
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## Duties
### Summary
**OUR MISSION:**To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?
As a VA Professional, your opportunities are endless. With openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities."
The Robley Rex Veterans Affairs Medical Center (VAMC) improves the health of our veterans by providing a continuum of care through an integrated health care delivery system. We are a tertiary care facility classified as a level 1b facility affiliated with The University of Louisville, as such integrates teaching, research, and advanced patient care, making it an attractive academic medical center. The facility offers a full spectrum of comprehensive health care services, using state-of-the-art technology and innovative programs, as well as education, and research to benefits to Veterans residing in 40 counties in Central and Western Kentucky and in Southern Indiana.
How would you like to become a part of a team providing compassionate care to Veterans?
**Special Employment Consideration:** VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
Learn more about this agency
### Responsibilities
Note: This announcement is open to status candidates. If you are a current/permanent employee of the Department of Veteran Affairs, please apply under Vacancy ID 10126929.
The position is located within the Nursing Service of the Robley Rex VA Medical Center in Louisville, KY. The incumbent serves as primary timekeeper to assure and facilitate payroll processing. The incumbent performs a wide range of payroll duties in the preparation of electronic timekeeping for Nursing Service. Incumbent is responsible for the preparation and accuracy of timecards for approximately 250-300 employees which includes full-time, part-time, intermittent, fee basis for Title 5, Title 38 and Title 38 Hybrid employees. The supervisor provides general guidance on assignments regarding administrative changes, deadlines and priorities. Duties include posting time cards daily; maintaining timekeeping records in accordance with regulation; entering data into computer system; maintaining staff roster for the service; assists with licensure certification of RN's and LPN's, and maintained. Clearing employees; preparing personnel actions; receiving and screening callers/visitors; receiving/distributing mail; typing a variety of reports/documents; filing documents; maintaining inventory of office supplies; and other clerical duties as assigned.
**Work schedule**: Monday - Friday 7:30 am to 4:00 pm
**Compressed/Flexible Schedule**: Not Available
**Telework**: Not Available
**Virtual**: This is not a virtual position.
**Position Description Title/PD#**: Time & Leave Clerk (OA)/40136A
**Relocation/Recruitment Incentives**: Not Authorized
**Financial Disclosure Report:**Not Required
### Travel Required
Not required
##### Supervisory status
No
### Who May Apply
#### This job is open to...
Status Candidates (Merit Promotion and VEOA Eligibles)
Questions? This job is open to 2 groups.
* #### Job family (Series)
0544 Civilian Pay
#### Similar jobs
* Clerks, Payroll
* Payroll Clerks
* Timekeepers
* Requirements
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## Requirements
### Conditions of Employment
* You must be a U.S. Citizen to apply for this job
* Designated and/or random drug testing may be required
* Selective Service Registration is required for males born after 12/31/1959
* You may be required to serve a probationary period
* Subject to background/security investigation
**Physical Requirements:** The work may require some physical effort such as standing, walking, bending, or sitting. May require moving and picking up of corrugated packing boxes containing files during purging and storing of records.
Selected applicants will be required to complete an online onboarding process.
### Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/16/2018.
**Time-In-Grade Requirement**: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment.
You may qualify based on your experience and/or education as described below:
* **Specialized Experience:** You must have one year of specialized experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing administrative payroll procedures, computing, recording or coding numbers, timekeeping and preparing reports. **OR,**
* **Education:** Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have havecompleted a 4-year course of study above high school leading to a bachelor's degree. You must submit a copy of your transcript. Application materials will not be returned.**OR,**
* **Combination:** Combinations of successfully completed education and experience may be used to meet total qualification requirements. For a GS-5 level position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.
To calculate the combination of education and experience, determine the amount of experience you have as a percentage of the experience required for the grade level. Then determine the amount of education you have as a percentage of the education required for the grade level. Only education in excess of the amount required for the next lower grade level is qualifying. Add the two percentages; the total percentage must equal at least 100% to qualify for the grade level.
You will be rated on the following Competencies for this position:
* Clerical
* Communication
* Plan and organize work
* Technical Competence
In addition to the above competencies, the following knowledge, skills, and abilities KSAs) are essential for this position:
1. Ability to apply rules, regulations and procedures governing time and leave for employees representing a broad range of pay plans and categories.
2. Knowledge of VA rules and regulations regarding compliance and business integrity and the ability to prepare correspondence for tour changes and maintain tracking monitors and audits of employees of Medical Service.
3. Ability to coordinate and organize information of activities in order to ensure work is accomplished in a timely manner.
4. Ability to perform office operations and provide admin support (i.e., provide info regarding policy and procedures; maintaining suspense for timely follow-up; prioritizing workload; multi-tasking; orienting staff; assisting office staff).
5. Ability to communicate with a variety of individuals, having a multitude of request and problems
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
**Note**: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
### Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
**PLEASE NOTE**: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
### Additional information
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
**Receiving Service Credit or Earning Annual (Vacation) Leave**: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
The **Interagency Career Transition Assistance Plan** (ICTAP) and **Career Transition Assistance Plan** (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at -data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
**Placement Policy:** The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
**Veterans and Transitioning Service Members**: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application.
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### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
**IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.**
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
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### Background checks and security clearance
##### Security clearance
Public Trust - Background Investigation
* Required Documents
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## Required Documents
To apply for this position, you must provide a complete Application Package which includes:
* Resume. (REQUIRED by ALL) Your resume must have the following information for each position you have listed on your resume: position title, employer, city/state, duties, begin/end dates of employment including the month and year (mm/yy - mm/yy), and full-time or part-time status with the number of hours worked each week. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
* Completed Occupational Questionnaire (REQUIRED by ALL). You will be directed to this questionnaire when you apply online, however, if you are unable to apply on line, see the Additional Information "Alternate Application" option in this announcement (note: The Alternate Application phone line is only available Monday through Friday from 8:00am until 6:00pm Eastern Time, excluding Federal holidays.).
* Clear Copy of Transcripts for education verification. Required if you are applying on the basis of your education, you are REQUIRED to submit a legible copy of your college transcript in order to use education to qualify.
* Latest non-award SF-50 (REQUIRED by current and previous Federal employees) SF-50 - Notification of Personnel Action must be submitted showing current position, grade, series, etc.). 'Award' or 'Incentive' SF-50s cannot be considered valid required documentation to verify status.
* DD-214 (REQUIRED for Veteran's preference) Veterans must provide a legible copy of their DD-214(s) to ensure all dates of service as well as character of service (Honorable, General, etc.) appear as required, for the type of preference you are claiming. If still on active duty, a certificate or release or discharge from active duty within 120 days listing the type of discharge and the date on letterhead.
* SF-15 Application for 10-Point Veteran Preference and related documents. (required to apply Veterans Preference)
* Veteran disability rating. Supporting documentation of Veteran Preference Letter from the VA Regional Office stating what your percentage of disability is. DO NOT include your specific disabilities or your monthly awarded monetary amount.
* Schedule A letter, 5 CFR 213.3102(u), for hiring people with severe physical disabilities, psychiatric disabilities, and intellectual disabilities. (Required) This excepted authority is used to appoint persons with severe physical disabilities, psychiatric disabilities, and intellectual disabilities. Such individuals may qualify for conversion to permanent status after two years of satisfactory service. The following link have examples of such a "Schedule A" letter.
In addition to the above required documents, the following documents are preferred, but are NOT required:
* Latest Performance Appraisal.OF-306. (REQUIRED by ALL) Declaration for Federal Employment: must be signed and dated* (Available at ) (required if selected)
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
* Cover Letter
* DD-214
* OF-306
* Other
* Other Veterans Document
* Resume
* SF-15
* SF-50
* Transcript
**Veterans' Preference:** When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. **Documentation is required to award preference.**For more information on Veterans' Preference, please visit
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
* Benefits
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## Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* How to Apply
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## How to Apply
**All applicants are encouraged to apply online.**To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 02/16/2018 to receive consideration. To preview the questionnaire click
1. To begin, **click Apply Online** to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click **Submit My Answers** to submit your application package.
**NOTE:** It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USA JOBS account, , select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.
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### Agency contact information
### Anna Harris
##### Phone
502-287-6173
##### Email
ANNA.HARRIS2@VA.GOV
##### Address
Robley Rex VA Medical Center
800 Zorn Avenue
Louisville, KY
US
Learn more about this agency
### Next steps
Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
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* Fair & Transparent
## Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
* Equal Employment Opportunity (EEO) for federal employees & job applicants
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### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
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#### Legal and regulatory guidance
* Financial suitability
* Social security number request
* Privacy Act
* Signature and false statements
* Selective Service
* New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/491119700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
*Open & closing dates:* 02/09/2018 to 02/16/2018
*Salary:* $33,394 to $43,414 per year
*Pay scale & grade:* GS 5
*Work schedule:* Full-Time
*Appointment type:* Permanent

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