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Fri Apr 20, 2018 - 4 weeks ago

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Overview and Responsibilities

Viacom is looking for a Legal Administrative Assistant to support 2 Vice Presidents and one 1 Counsel in the Business and Legal Affairs group.

Major Responsibilities:

+ Drafting standard letters, amendments, and agreements at the request of, and on behalf of supervisors.

+ Answering phones, distributions, mailing, faxing, maintaining files, and faxing correspondence at the request of supervisors.

+ Must input, revise, proofread, and redline documents.

+ Maintain a highly organized, efficient, and logical filing system of all documents for working and archival purposes.

+ Schedule and book conference rooms for staff meetings, keep and maintain departmental lists, calendars, and contacts.

+ Screen incoming calls for supervisors with a positive attitude and high degree of professionalism and notify phone calls received by supervisors via interoffice instant message or e-mail.

+ Place calls for supervisors, and arranging and placing multi-party conference calls.

+ Prepare travel and expenditure reports for the supervisors

+ Order supplies, prioritize the supervisors' daily schedule by coordinating appointments and scheduling meetings among parties with demanding calendars.

Basic Qualifications

+ 1-2 years' experience as an assistant, preferably in the music, television, or entertainment industry. Legal experience desirable, but not mandatory.

+ Undergraduate degree preferred.

+ Typing required.

Additional Qualifications

+ Advanced knowledge of Microsoft Outlook and Microsoft Word for Windows, utilizing DM5 and Excel.

+ Knowledge of television production extremely helpful.

+ Knowledge of legal word processing procedures.

+ Extremely punctual.

+ Excellent organizational skills with ability to prioritize work.

+ High degree of attention to detail.

+ Ability to concentrate and be focused.

+ Ability to maintain a positive attitude.

+ Professional demeanor and phone skills.

+ Ability to exercise flexibility with workload.

+ Ability to read, analyze, and interpret legal documents.

+ Ability to respond effectively to sensitive inquiries or complaints.

+ Ability to communicate effectively with all levels of personnel throughout the Company and externally.

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We're an equal opportunity employer (EOE).

At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.


iCIMS ID2018-8928