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Fri May 25, 2018 - 64 weeks ago

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Administrative Assistant

Administrative Assistant

job description**

**Randstad** is seeking qualified candidates for an **Entry Level Admin** opportunity with our client, who is a global leader in the field of agriculture and biotechnology.

This is a 7+ month **contract** assignment with potential for possible extension.

**In this role you will be responisbile for:**

+ Manage the office documents by data entry, filing and copying, scanning, mailing and record keeping. Daily control and distribution of incoming/outgoing correspondence and e-mails.

+ Keep track and update of company legal and regulatory documents, certifications, safety audits prequalification status, performance evaluations and meeting minutes.

+ Maintain office supplies and other consumable goods.

+ Schedule routine meeting on request and manage conference room schedules.

+ Answer phones and taking messages and reminding team members of scheduled meetings.

+ Assist team members in planning and coordinating special events

+ Tracks contractor's daily, weekly, and monthly man-hours.

+ Maintains filing systems for completed daily permits, excavation permits, confined space, contractors JSA's and contractor orientations.

+ Liaison with General Contractor administration staff.

+ Assists construction manager in weekly and monthly SWPPPS inspections, and Management Review reports.

+ Manage Owner Controlled Insurance Program (OCIP) requests. Assist Safety Manager with documentation of OCIP requirements.

+ Maintains and updates drawing files and construction specifications.

**Skills** :

+ Ability to multitask, having excellent computer skills (MS Windows 7 Pro/Excel/Word/Outlook), internet research, schedule appointments, Project Team Site and become proficient in using company specific databases.

+ Highly organized to handle a heavy workload, strong verbal and written communication and telephone skills in English.

**Qualifications** :

+ Must have as a permanent target that deadlines must be met and follow up until issues are resolved. Independently motivated and able to work without detailed direction.

+ Advanced understanding of construction terminology and forms.

+ Must be willing to work extended hours and from time to time on weekends.

+ College education in areas of administration and/or construction would be a plus.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.